Administrative Assistant
JOIN OUR TEAM
We’re hiring an Administrative Assistant (AA). In this role, you will provide direct support to the company owners and the controller as well as be apart of the Central Office Staff of Midnight Sun Pools n’ Spas, a 31 year old Hot Tub and Swimming Pool dealership based in Bemidji, Minnesota. As an AA you’ll work to proactively manage and prioritize the ever-changing flow of the Central Office by performing a diverse range of complex, confidential and time-sensitive duties.
Essential Duties
- Provides sophisticated management that maintains schedules, including day-to-day management and long-term management of meetings, projects, and priorities
- Provides central support & coordination across the companies locations including tracking, invoice management, expenses, office-supply management & work-orders.
- Inventory control throughout the locations and warehouse.
- Prepare Accounts Payable, including purchase orders, packing slips and invoices.
- Coordinates preparation of meeting briefings including agenda, meeting materials, key talking points, and research as requested
- Collaborates across the Central Office team and acts as backup support as needed
- Is willing to be pulled into projects outside the immediate job description, where administrative support is needed
- Monitors Accounts Receivables and all paperwork associated with sales, service and construction.
Knowledge, Skills and Abilities
- Professional verbal and written communication
- Possess composure under pressure and demonstrate good decision-making skills
- Flexibility in changing work priorities at a moment’s notice
- Strong planning and organizational skills
- Driven to deliver work with the highest degree of accuracy
- Proactively identifies problems and works to resolve them before they escalate
- Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, Publisher etc.) as well as other company software systems
- Ability to maintain confidentiality
Experience required
- High School diploma/GED or higher
- Professional Office place experience
- Proficient in planning time management for your work day
- Preferred Experience and Education:
- Experience operating in a high-profile assistant position that interacts with all levels staff and clients
- Experience interacting with vendors and other service providers
About Midnight Sun Pools n’ Spas
Join us and be part of a well organized, established company that is reimagining the business of Hot Tubs and associated products in Minnesota. We have been named Jacuzzi Hot Tubs Worldwide Number 1 dealer in 2023 as well as many other accomplishments over our 31 year history.
We provide a broad portfolio of benefits to keep you at your best. Midnight Sun offers a fantastic working environment where our focus is on our staff and cultivating their careers through core values of family, friendship and personal growth.
Benefits include matching 401k, Health Insurance supplement, paid time off, cellular telephone compensation, competitive compensation tailored to your needs and drivers.
This position is ideal for either the young professional looking to learn a career and be surrounded by thoroughbreds and a positive environment, or the the seasoned veteran interested in a low stress happy workplace! If you are interested, please reach out to me via email, with your resume and contact information at philn@mnspas.com – Thank you! Philip Nyhusmoen